The DET/CHE President is the chief administrative officer of DET/CHE
Presides at all meetings of DET/CHE, including meetings of the Board of Directors;
Chairs Executive Committee, consisting of President, Vice-President/President-Elect, Immediate Past President, Secretary and Treasurer;
Ensures that these committees are performing their duties: Membership Committee, Election Committee, Program Committee, Awards Committee, Web Site Committee, Emerging Technologies Committee; Appoints ad hoc committees with the approval of the Board of Directors as needed; and
Responsible for leading and overseeing the affairs of DET/CHE, including, but not limited to:
communication with membership
performance of duties by Administrative Manager and all Board officers
adherence to DET/CHE By-laws
The DET/CHE Vice President is the President Elect and the Program Chair for the Annual Conference
Leads the Board when the President is not able to be present;
Plans the Annual Conference and is responsible for the Program Agenda and selection of Speakers;
Trains under the President and Administrative Manager to manage the next fall conference and fill the future presidency;
Develops the local conference planning committee with help from the Administrative Manager and President;
Provides updates to Board meetings regarding conference planning progress;
Maintains interaction with the Executive Committee pertaining to relevant issues and future presidential concerns;
Encourages recruitment, along with the President and Administrative Manager, and helps thereby to guide Regional Directors;
Reports on the trends resulting from an analysis of the conference evaluation forms filled out by attendees and sponsors;
Represents DET/CHE at any external venue in the President’s absence;
Works with the Administrative Manager in collaborating with the Executive Committee and planning committees for any events;
Requests the assistance of the Administrative Manager and Treasurer for Conference Registration processes;
Maintains the stamina to be President the following year, when he or she will guide the next VP/Program Chair!
The DET/CHE Treasurer maintains the organization’s treasury
Receives all monies for and from memberships, conference registrations, donations, and other income sources;
Receives membership applications and conference registration forms along with Administrative Manager via RegOnline;
Deposits money in bank account and maintains the DET/CHE checking account;
Provides a “checks and balances” system with 2nd person to collect money and reconcile checkbook [Treasurer’s administrative secretary is the 2nd person; he/she sees and accounts for all checks, statements and treasury items before they reach Treasurer’s desk];
Coordinates with the Administrative Manager to maintain the database of membership, fees paid, conference registrations, etc.;
Coordinates with the Administrative Manager to provide information to conference teams, send receipts to conference participants; analyze conference reports and makes fiscal recommendations for the future;
Provides written Treasurer’s report for each meeting of the Board and the membership;
Prepares annual (fiscal year) statement of income and expenses and balances; distributes report to membership at annual meeting; upon his/her absence, the Administrative Manager may do this;
Totals Gross Receipts at the end of each fiscal year, June 30, categorizing separately the gross receipts collected for memberships, conferences, sponsorships, vendors and prepare report;
Reconcile the checks that RegOnline sends DET/CHE and the Gross Receipts collected by RegOnline for DET/CHE;
Provides tax i.d. number on forms by request from institutions requiring verification;
Obtains W-9 forms from all payees who are paid over $600 before they are paid;
Sends 1099 forms by January 31 to payees over $600;
Sends IRS and Franchise Tax Board a 1096 Transmittal form with the 1099’s by the end of February; and.
Works with CPA to file tax returns to IRS and FTB for the fiscal year ending June 30 by November.
The DET/CHE Secretary records minutes of DET/CHE meetings
Attend and take minutes of all Board meetings.
Attend and take minutes of the annual membership meeting.
Seek someone to serve as the secretary in his/her stead to take minutes at a meeting if he/she cannot attend; let the President know in advance of the meeting who the substitute will be.
Submit meeting minutes to the DETCHE webmaster so they can be posted on the Web prior to the next meeting.
Carry out other tasks assigned through Board discussion or by the President.
The DET/CHE Regional Directors represent the Northern and Southern regions of California
Responsible for representing the issues and concerns of their regional constituency, whether North or South, on the Board of Directors;
Actively promoting membership within the constituency, either Northern Region or Southern Region;
Organizing the constituency, either Northern Region or Southern Region;
Organizing the constituency’s meeting and agenda at the annual DET/CHE meeting, especially if pertaining to issues in either the Northern Region or the Southern Region, or as those regions relate to DET/CHE as a whole.
The DET/CHE Director at Large represents additional constituencies
Responsible for representing the issues and concerns of the unrepresented constituency on the Board of Directors;
Actively promoting membership within the constituency;
Organizing the constituency;
Organizing the constituency’s meeting and agenda at the annual DET/CHE meeting.
The DET/CHE Corporate Sponsor Liaison works with industry sponsor-partners
Works with, and is dedicated to, private industry vendors to secure sponsorships that help defray the cost of the annual conference;
Collaborates with Conference Chair on logistical details of sponsor display area;
Works with Treasurer to ensure sponsorship payments are made in a timely manner and reports income;
Communicates with sponsors on conference logistical details and related issues.